Here are the minutes of the the Annual General Meeting of the Manitoulin Amateur Radio Club Inc. that took place on Sunday April 07 2019 at the Pinewood Inn in Espanola, Ontario. Any coments or concerns please let me know please njoy the read. Thanks

Allan Boyd - VE3AJB President M.A.R.C. Inc.

MEETING MINUTES

M.A.R.C. INC. ANNUAL GENERAL MEETING

April 7, 2019

LOCATION

The meeting was held at the Pinewood Restaurant in Espanola. The meeting officially started at 1:27 p.m. and concluded at 3:58 p.m.

ATTENDEES:

EXECUTIVE

DIRECTORS

Al Boyd - President VE3AJB

Martin Connell VA3MFC

 

Bob Playter VE3TKH

Louella Noble Acting Secretary Treasurer VE3LDY

 

MEMBERS

 

Jeff Noble VE3JFN

Ingrid Schwunk VA3WIH

Mike Bauer VE3OLC

Mike Patterson VE3KPP

Rod Pears VA3RP

Bob Manley VA3KYK

Mike Bourcier VE3MKN

Jerry Kitts VA3GWK

Bill Rorison VE3WVJ

Brian Dixon VE3BHD

Richard Burtt VE3GPA

Gary Cotnam VE3WGC

Chris Turbitt VE3DUC

Harry Wolfe VE3EPW

Denis Bedard VE3KWN

Gerard Clarette VA3GJC

Gloria Counsell VE3EOP

Denis Bois VE3OOZ

Eugene Grenier VA3EMG

Bill Wickenden VE3BEK

Jenny Cruise VA3JCX

Tanner Wright VA3GWW

Vic Liimatainen VE3KBU

Aaron Wright VE3GWW

Earl Andrews VE3AB

Sharon Montgomery VE3SMM

Igor Slakva VE3ZF

Rusty Auxier VE3WVA

Pat Dopson VE3HZQ

Rolly Blanchette VA3CRE

MOTIONS AND DISCUSSIONS

Opening remarks and state of the club – Al Boyd

VE3RMI turned 31 on this day.

Introductions

Additions to current agenda – Pat Dopson re Field Day

                                                Martin Connell re Kite Day

Motion to accept revised agenda moved by Pat Dopson

                        Seconded by Rolly Blanchette

                        Motion Carried

Minutes from 2018 AGM read in by Al Boyd. Explanation as to reasons we do not hold monthly meetings – due to geographic expanse of membership.

Membership informed of the resignation of Jim McLean – Vice President and Emergency Coordinator for Ares, as well as Lorraine McLean – Secretary/Treasurer due to health reasons. As per incorporation rules the positions needed to be filled. Bob Playter stated that all members must vote on any nominations for positions, not just the members in attendance.

Louella Noble VE3LDY was nominated for the position of Secretary/Treasurer the floor was then open for further nominations and no other names came forward. A vote was taken, and all were in favour with no opposition. It was put to the members that for those not in attendance if a member would like to put their name forward or any nomination for this position they will have the opportunity to do so via email or phone call. Members will have one week, until 15th April to respond and if no further response Lou Noble VE3LDY will be elected as the new Secretary Treasurer. If we do receive further names, then a balloted vote will take place.

Motion to accept nomination – Brian Dixon

Seconded – Rusty Auxier

Motion Carried

For the position of Vice-president Rusty Auxier VE3WVA was placed forward for the position. A vote was taken, and all were in favour with no opposition. It was put to the members that for those not in attendance if a member would like to put their name forward or any nomination for this position they will have the opportunity to do so via email or phone call. Members will have one week, until 15th April to respond and if no further response Rusty Auxier VE3WVA will be elected as the new Vice President. If we do receive further names, then a balloted vote will take place.

Motion to accept nomination – Martin Connell

Seconded – Jeff Noble

Motion Carried

Motion made to accept the minutes of the last AGM by Rusty Auxier

Seconded by Jeff Noble

Motion Carried

Financial Report presented by acting Treasurer Louella Noble

                                    Motion to accept Financial Report – Al Boyd

                                    Seconded – Jeff Noble

                                    Motion Carried

Presentation to membership regarding VE3RMI proposed changes and cost.

Options put forth to membership consideration:

1:         Purchase the antenna and heliax and hire Spectrum for the install, as well as getting the Opinion Letter from Grundy to present to CBC.

2:         If CBC requires an engineering study, apply for grants and/or try for additional donations.

3:         Leave the existing antenna and heliax and purchase new duplexers.

Upon discussion with the members in attendance, option 1 was chosen.

Brian Dixon raised the motion to increase dues as the club will be running a deficit as of January 1, 2020 as we will be taking over the internet costs. To date that expense has been paid for by Al.

Also discussed was the importance of all members paying their dues on time due to expenses having to be paid in a timely manner.

RAC membership discussed regarding the savings to the club for our insurance when our members also join RAC.

Motion to raise membership dues effective January 1, 2020

            Single Membership to be $40.00 per year

Family Membership to be $60.00 per year, with family membership being no more than 3 people.

                                                Moved – Rusty Auxier

                                                Seconded – Pat Dopson/Bil Wickenden

                                                Motion carried all in favour

 

Martin Connell has volunteered to step into the Emergency Coordinator position for Ares.

Field Day – options being looked into for changing locations

Kite Day – June 2, 2019 in Gore Bay – would like to have members in attendance to represent the club – using either a kite or weather ballon to make contacts and raise awareness of amateur radio.

Al put forward to the membership that we should purchase a plaque for Jim and Lorraine McLean for all their years of dedication and hard work for the club. Unanimously agreed upon by members.

Motion to conclude the meeting made by Brian Dixon

Seconded by Richard Burtt

Motion Carried

Meeting adjourned at 3:58 pm